Soil & Water - Quick Guidance for Board Meeting Materials
QUICK GUIDANCE FOR LOCAL SOIL AND WATER CONSERVATION DISTRICT BOARD MEETING MATERIALS
| Public Records; Suitable for Open Meeting | Confidential Information**; Closed Session Items | Personally Identifiable Information***; Do Not Disclose |
|---|---|---|
| State Cost Share Participant *Names | Farm, tract, field and federal contract numbers | Social Security (SS) numbers |
| State Cost Share Contract Numbers | Acreage amounts | Tax or owner’s identification number when corresponds to SS number |
| State Cost Share Contract Amounts; Encumbered, Spent, Remaining | Geospatial information | Personal financial information |
| State Cost Share Practice | Resource data | Driver’s license number |
| State Cost Share Program Funding Source | Designs | Personal identification numbers and passwords |
| State Cost Share Program Rank | Assistance notes; photographs | Medical information or biometric records (such as fingerprints) |
| State Cost Share Dates; DSWC approval, 1/3 Completion deadline, RFP | Conservation plans; job sheets; documents signed by or under the authority of NRCS | |
| General discussion of resource concern | Information concerning the agricultural operation, farming or conservation practices |
*Some districts do not disclose participant name prior to board vote to avoid bias in decision making; names should be disclosed to the board after approval so there is awareness of participants in local soil and water conservation district programs.
**Items are confidential per North Carolina G.S. 139-8.2 and Section 1619 of the 2008 Farm Bill
***Items are confidential per North Carolina G.S. 132
This reference document is provided for informational purposes only and does not constitute legal advice; local soil and water conservation districts are advised to communicate with their County Attorney regarding specific public records, open meetings questions, or other legal inquiries.
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