NCSF 2025 Instructions for Completing Applications

Instructions for Completing Application

Applications are for consideration of space only, and do not guarantee you a location in the fair. Space is in great demand with very low turnover. Less than 5% of all applications normally are accepted. If chosen to be part of the North Carolina State Fair, you will be notified by telephone. We are looking for products that we do not have at the fair; something different, unique, and attractively presented. No further communication will be exchanged with you until or unless a contract opportunity presents itself.

Due to the volume of applications, we receive for vendor space, we ask for all applications and color photos of your booth set-up to be mailed to Letrice Midgett, 1010 Mail Service Center, Raleigh, NC 27699. Photo(s)/Samples of your product will not be returned.

Rates given are subject to change without notice.

The list of products you are requesting to sell/display/promote/give-a-way/drawing and sampling, must be specific. Do not indicate etc or accessories.

North Carolina State Fair reserves the right to select the items a company can sell. Only approved items will be listed on your contract. No menu/product changes after September 1st.

Any brochures, handouts, or catalogs that will best describe your product should be included with your application and must be pre-approved for distribution during the fair.

Color Photos of your product and booth set-up are required. Photos/Samples of your product will not be returned.

List three business references or fair/festival references.

Once approved you will need to provide the following: Food Concessionaires must provide a certificate of Product Liability Insurance, and all other Exhibitors must provide General Liability Insurance; listing North Carolina Department of Agriculture & Consumer Services (NCDA&CS) as additional insured in the amount of $1,000,000.00 due by Sept 1st. NAIC# need to be listed for each Insurer. If you need a golf cart that coverage need to be listed on your insurance policy. Also, each vendor must provide auto liability insurance in the amount of $300,000.

No tent set ups are allowed in the buildings.

The distribution of Stickers in any manner or advertising material having a gummed or adhesive backing, such as labels, lapel badges, car bumper or window stickers, etc. is prohibited on the State fairgrounds. Concessionaires and Exhibitors found distributing such material shall immediately forfeit all space rights and in, in addition, may be held financially responsible for all damages resulting from these materials being affixed to State Fair property and the cost of removal.

Front footage includes ALL parts of a concessionaire’s operation INCLUDING awnings, tent stakes, trailer hitches, lights, flags & etc. All vendor spaces are subject to measurement by designated Fair staff, with penalties for non-compliance with contracted space.

Rates for outside space is minimum of 10 ft; with additional space sold in 5 ft increments. Example: 12 X 10 space will be contracted for 15 X 10 space.

If you have any questions about becoming a vendor, please contact Letrice Midgett, Commercial Space Administrator at (919) 839-4502 or email Letrice.Midgett@ncagr.gov.