For Districts - Master Agreements for Matching Funds and Technical Assistance Funds
The division has established a master agreement for district matching funds and technical assistance funds with each district to cover fiscal years 2017-18 through 2019-20. The General Assembly has now approved the state budget for FY 2018-19, so beginning in August the Division will begin processing new agreements to include the 2018-19 matching and technical assistance funds allocated by the Commission.
Each district will need to submit an updated Secondary Employment Certification Form as referenced in Section V of the agreement. Please note that beginning with FY 2018-19, secondary employment forms must be uploaded for every employee of the district performing work on Commission cost share programs, not just those whose positions are partially funded by Technical Assistance funds.
Each district will need to have their meeting minutes uploaded to SharePoint through June of the previous fiscal year to apply for matching funds. Click on the Quick List of Naming Conventions for Files in SharePoint for guidance.
Once each district's contract amendment has been fully executed, the district can submit its matching funds request, quarterly technical assistance billing and quarterly progress reporting (refer to the Scope of Work, to see the quarterly invoicing deadlines (Attachment B). The Matching Funds Application Form has been converted to an Excel spreadsheet form and added as the third tab on the Technical Assistance Billing Form.
Examples for local soil and water conservation districts
In an effort to support districts as they adopt local secondary employment policies to address item six above, several examples are provided below:
- Draft Secondary Employment Policy Template
- Pitt SWCD ACSP Secondary Employment Policy
- Pitt SWCD Outside Employment Request Form
- Robeson SWCD Secondary Employment Policy
Example of a Sample Contract Amendment for District Matching and Technical Assistance Agreement.
If you have questions about the district agreements for FY2019-20, please contact your regional coordinator.