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NCDA&CS Hay Alert

Logo of Golden LEAF Foundation

Deadline for Golden Hay Relief's second phase was May 1

Last year, the Golden LEAF Foundation made a grant of $500,000 to the N.C. Department of Agriculture and Consumer Services to assist with transportation of North Carolina-grown hay or forage to farms in the state.

The Golden Hay Relief program helped reimburse applicants for a portion of their transportation costs when transporting hay or forage products within the state between September 1, 2007, and December 31, 2007.

Because the original program did not use all of the available funds, the Department requested and received approval for the Golden Hay Relief Expansion. This second phase provided assistance for the transportation of North Carolina-grown hay or forage products within North Carolina, for loads delivered January 1, 2008, through April 30, 2008. The second phase was also open to livestock owners who purchased loads of hay or forage that were delivered between September 1, 2007, and December 31, 2007, as long as the livestock owners had not already submitted an application for reimbursement for those loads under the original Golden Hay Relief program.

For eligibility and application guidelines, read below or download a copy here (PDF file).

Eligibility

  • Hay purchased must have been grown in North Carolina.
  • Reimbursement is available for movement of large bales (750 lbs. or greater per bale) delivered between September 1, 2007, and April 30, 2008. Small bales qualify for reimbursement only if they were purchased and transported in a lot of at least 15 bales at a time and were delivered between January 1, 2008, and April 30, 2008. Please do not re-submit applications for loads already submitted under the original Golden Hay Relief program.
  • The Golden Hay Relief Expansion funds are to be used solely to offset the cost of transporting hay, forage, stover, or fodder within the state.  Feedstock does not qualify.
  • Livestock owners will be required to affirm that the hay was needed to feed existing livestock or equine.
  • To be eligible for cost-share funds, the hay, forage, stover, or fodder that is moved must be for the farmer’s own use, and not be intended for resale.
  • Farmers who provide their own transportation must be able to present documentation of expenses.
  • Any size load of large round or square bales will qualify for the cost share (assuming other eligibility criteria are satisfied), but the Department encourages farmers to move full, commercial-size loads. Loads of small square bales must include a minimum of 15 bales to qualify for cost share.
  • There is no limit on the number of applications a farmer may submit.
  • Any cases of fraud or abuse of the program will be prosecuted or pursued to the fullest extent of criminal and civil law, and the Department may follow up on any questionable applications before payment.

Applying for Funds

Applications demonstrating a verified need for assistance were due May 1, 2008. Applications post-marked after May 1 will not be accepted.

Golden Hay Relief Application (PDF file)

Applications also are available by calling the Hay Alert Hotline at 1-866-506-6222.  Applications must be postmarked on or before May 1, 2008, or they will not be processed.

The Department will process complete applications and pay on a weekly basis using average cost data collected from the original Golden Hay Relief program. The amount reimbursed will not exceed 50 percent of actual transportation costs.  Funds will be distributed on a first-come, first-served basis while they last.

*Funds are limited, and incomplete applications may mean you do not receive payment if funds run out.

Applicants must provide all of the following information on the application:

  1. Applicant name (matching the Social Security/Federal Farm Tax ID number)
  2. Mailing address and telephone number (cell number if available)
  3. NC Farm ID Premises Identification Number (For information, go to NCFarmID.com.)
  4. Social Security or Federal Farm Tax ID Number
  5. Size of livestock operation
  6. Seller information
  7. Transportation information, including cost; farmers are encouraged to keep a copy of the bill of lading or receipt
  8. Date of delivery
  9. Number of roundtrip miles the forage was transported
  10. Number of large round or square bales transported, or the number of small bales transported
  11. Delivery and origination locations
  12. Signature and date of application

The Department reserves the right to deny or limit the reimbursement for applicants’ transportation expenses that are unreasonably excessive, and to request additional information or documentation before making eligibility determinations.  The ultimate discretion for eligibility determinations belongs to the Department, and determinations are final once they are rendered. 

The Department reserves the right to amend or further clarify the procedures and guidelines of the Golden Hay Relief Expansion in order to ensure fair and timely management of the program. 

Questions?

Call the Hay Alert hotline at 1-866-506-6222 weekdays.


Updated May 6, 2008